Hawaii SIS-10W Form and School Enrollment Documents for Caregivers

The Enrollment Packet

Walking into a Hawaii public school to enroll a child you're raising can feel overwhelming. HIDOE's standard enrollment list includes the Student Enrollment Form, Home Language Survey, parent/guardian photo ID, proof of residence, and birth certificate; incoming kindergarteners also submit the Supplemental Kindergarten Enrollment Form. A caregiver may need additional legal-authority paperwork.

Here's what you actually need and where to get each piece.

Form SIS-10W: The Student Enrollment Form

The SIS-10W is the Hawaii Department of Education's standard student enrollment form. Every student entering a new school fills this out, regardless of who's enrolling them. It captures the child's name, date of birth, previous school, home address, emergency contacts, and household information.

The SIS-10W has sections for legal parent/guardian information and emergency contacts. HIDOE's current enrollment FAQ says power-of-attorney paperwork is required if a child is not living with their parents, while HRS § 302A-482 separately provides for a DOE caregiver affidavit. Whether that affidavit alone satisfies the current enrollment procedure is unresolved; ask the school how it wants caregiver information submitted.

The Educational Caregiver Affidavit

This is the document that gives you legal authority to consent to school enrollment. HRS § 302A-482 requires a valid affidavit provided by DOE, executed by the caregiver, and presented to the Department for inclusion in the minor's file. The statute does not specify notarization or name a principal or SASA (School Administrative Services Assistant) as the recipient.

HIDOE's current FAQ also says power-of-attorney paperwork is required if a child is not living with their parents; whether the affidavit alone satisfies the current enrollment procedure is unresolved.

The affidavit must include the parent's, guardian's, or legal custodian's signature unless it states that the signature could not be obtained and documents the caregiver's attempts.

The school should have blank copies of the DOE-provided affidavit. If they don't, the Legal Aid Society of Hawaii publishes templates. You must sign the affidavit in front of a notary — pre-signed forms are rejected.

Birth Certificate

The school needs a certified copy of the child's birth certificate to verify age and identity. HIDOE's enrollment guidance says a student passport or student visa is acceptable for foreign students.

If you don't have the birth certificate — common when a child arrives suddenly — an eligible applicant can request a certified copy from the Hawaii Department of Health ($12.50 for one copy, including the general administration fee) or from the vital records office of the state where the child was born. DOH issues a certified copy only to someone with a direct and tangible interest in the record; an eligible relative or a person acting on the registrant's behalf may qualify. Some schools allow provisional enrollment while you obtain the document, but get it submitted as soon as possible.

Proof of Residence

The school needs to verify that the child lives in the attendance zone. Your caregiver affidavit itself establishes that the child resides with you. The school may also ask for proof that you live at the stated address — a utility bill, lease agreement, or mortgage statement in your name.

If you're living in a shared household, HIDOE says a notarized statement from the relative or friend may be accepted if it states that the parent/legal guardian and child live there, names the relative/friend whose proof of residence is attached, gives the same address as that proof, and is signed by that person.

Health Documents

The health record and a separate TB clearance are required before school attendance:

Form 14 (Student Health Record): documents the physical exam and immunizations. The physical exam must be within 12 months before first attendance at a Hawaii school or preschool, or within 12 months before first attendance in seventh grade. A caregiver relying on HRS § 577-28 must meet its definition; the statute does not apply to a child placed under DHS custody under chapter 587A.

Immunization records: must comply with the Hawaii Department of Health schedule. If records are missing, the child's new doctor can review what's been given and start catching up. Provisional attendance may be allowed for missing immunizations or a physical exam with written evidence of an appointment; the rule does not provide provisional attendance for missing TB clearance.

TB Clearance Form F: records a negative TB risk assessment, a negative TB test, or a positive test with a negative chest X-ray. A licensed provider (MD, DO, APRN, NP, or PA) must issue the clearance.

When Records Are Missing

Children entering kinship care often arrive without paperwork. Previous school records, immunization cards, and medical histories may be with a parent who's unreachable. For a child who qualifies under McKinney-Vento, the school must enroll the child immediately without the usual records and contact the last school for records. Ask the registrar whether it can initiate a records request in other situations.

For health records, the child's new pediatrician can contact previous providers if you know where the child received care before. If you don't, starting fresh with a new physical exam and immunization assessment is the practical path.

The Complete Enrollment Toolkit

The Hawaii School and Medical Consent Guide includes a document readiness checklist that walks through every form, where to get it, and what to do when records are missing — so you arrive at the school office prepared.

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